How to Use the Online Stud Book
For assistance please see the information below before contacting Head Office on (02) 6545 1122.
Click here to access the Online Stud Book
How to Use Horse Enquiry
STEP 1 - Choose the type of enquiry
Click on Horse Enquiry in the grey box on the top of the screen (there is also the option to search by Member Enquiry or Sale Catalogues by clicking on those options).
STEP 2 - How to search for a horse by name
Type the horse's name in the name field and then click the search button. If no horses have listed, please consider that the name you typed is different to the way the horse is registered. Consider the following options:
Name is spelt incorrectly - STAR BLACK MINSTREL, should be STAR BLACK MINSTRIL (spelt 'il' not 'el'). Type STAR BLACK and all horses starting with STAR BLACK will appear. Some horse names have been registered the way they sound or have been spelt creatively. For example: CEENTEE, SPINDERELLA, KRISS KROSS, SOONA, DEKAID, HEZA.
Incorrect spacing in name - RIVER VIEW SNOWY, should be RIVERVIEW (one word) SNOWY, or GLENLEE RAIN DANCE, should be GLEN LEE (two words) RAINDANCE (one word).
Name is incomplete - RIVOLI REX, should be YALLATUP RIVOLI REX. Type % Rivoli Rex and all horses with RIVOLI REX in their name will appear.
Dots, dashes or apostrophes - must not be included in the name when searching.
It is important to limit the number of fields used. If you know the horse's name, then only this field should be required for the search.
NUMBER OF RECORDS RETRIEVED: The search will initially list fifteen horses on the screen and all searches have a maximum retrieval of 400 records. Look at the left hand corner of the grey box on the top of the screen, it will show how many records have been retrieved. If your search has exceeded the maximum of 400 records, you will need to further refine the search data so less than 400 horses are retrieved.
SHOW ALL RETRIEVED ENTRIES: To see all the horses retrieved in the search, click on SHOW ALL ENTRIES in left hand corner of the grey box on the top of the screen and then use the scroll button on the right hand side to reveal the horses.
STEP 3 - To see the horse's details
If your search was successful, a horse or a list of horses should appear - click on the horse's name to show the horse's details. Use your scroll bar on the right of screen to see the horse's full details.
STEP 4 - Next enquiry
Click on the type of enquiry required in the grey box on the top of the screen: Horse Enquiry, Member Enquiry or Sale Catalogues.
Frequently Asked Questions
What does competition status mean?
To be eligible to compete in an Australian Stock Horse event, the Online Stud Book must indicate the competition status field as ELIGIBLE. Horses that are NOT ELIGIBLE may be either deceased, owner unfinancial, sold to a non-Member, registration suspended, only foal recorded or registered for breeding purposes only on Society Records.
What should I do if the message " YOU HAVE EXCEEDED YOUR ALLOCATED ACTIVITY ALLOWANCE " appears during my session?
We recommend that you exit the Online Stud Book and after a period of 24 hours, reconnect for further research.
What stallions are eligible for breeding?
If intending to breed your mare to a stallion, it is important to investigate a number of points just prior to the mare being served and to understand the importance of the information. The main points you would need to consider include:
Is the person standing the stallion the Current Owner?
It is always important to verify that the person standing the stallion is the registered owner of the horse. The registered owner (or authorised agent) will be required to sign the service records to verify the mating. Without this signed documentation, the foal may not be accepted for registration under any category. If the person standing the stallion is claiming to be an authorised agent for the stallion, we strongly recommend that you contact the Society to confirm this authorisation is valid.
Is the stallion Competition Eligible?
It is always important to check that the stallion is ELIGIBLE for competition. If the stallion is NOT ELIGIBLE, then the stallion's registration is currently suspended; therefore resulting progeny may not be eligible for registration or foal recording. In such cases, we would recommend that you contact the office to find out further details on the suspension and how the resulting foal would be affected in relation to registration or foal recording.
Is the stallion Sire Registered?
It is important that the stallion is Sire Registered and the Online Stud Book will indicate YES in such circumstances.
If the Sire Registration field indicates SUSPENDED, then the stallion has not been DNA Recorded and foals resulting from services after 1 August 2004 will not be eligible for Stud Book, Second Cross or First Cross Registration, or Foal Recording.
If the Sire Registration field indicates NO, then the stallion is not eligible for breeding and resulting foals will not be eligible for registration or foal recording.
What is the stallion's Registration Status?
It is always important to consider the stallion's and mare's registration status before mating. If the registration status of both horses indicates: Stud Book, Breed Only or Special Merit, then the foal would be eligible for Stud Book registration. If one or both of the horses indicate: Second Cross, First Cross, Foal Recorded or Unregistered, you will need to consider whether the resulting foal will be eligible for registration and if so, under what category and procedure before mating the horses.
How to locate a stallion standing at stud in your area?
The important search fields for retrieving this type of information include the following:
Select if Animal is Competition Eligible
Select if Animal is a Stallion and Sire Registered
Current Owner ASH Branch/State: [Name of Branch]
Current Owner Postcode Region: [Select the appropriate postcode region]
If the search exceeds the maximum retrieval of 400 horses, it may be necessary to also include an alphabetical name search to reduce the size of the listings - type A in the name field then search; start a new search as above, type B in the name field then search; start a new search as above, type C in the name field then search, etc.
What does Not Parentage Verified mean?
DNA Recorded horses will indicate "Not Parentage Verified" as parentage was not verified through DNA. It is Society policy to only DNA Record horses born before 1st August 2005. DNA Recording is a process to identify one horse's individual DNA, so that future progeny can be DNA Tested.
DNA Tested horses will indicate Sire Verified, Dam Verified or Parentage Verified - depending on whether one or both parents have been previously DNA Recorded. DNA Testing is a process to identify one horse's individual DNA and compare the DNA data with parents to enable the horse in question to be verified. The following horses are required to be DNA tested:
- All foals born on or after 1 August 2006, conceived by Artificial Insemination, must be DNA tested and Sire Verified prior to registration.
- All foals born on or after 1 August 2006, conceived by Embryo Transfer, must be DNA Tested and Parentage Verified prior to registration.
- Where Registered Australian Stock Horses born on or after August 1 2005 are required to be DNA recorded, the Society requires sire and/or dam verification.
- In cases where the sire has been DNA recorded with the Society, owners of the resulting progeny born after 1 August 2005, may apply to have their horses parentage verified.
How to access a list progeny for a specified horse?
Follow the first three steps to locate the specified horse. If the horse has progeny, you will notice a link for progeny as part of the horse's details, for example: [number - to view]. Click on the number to view - then progeny of the horse will be listed.
What are the letters (FS, FM, IS, IM) after horse names?
The Society identifies Foundation and Impact horses with coding after their names. These horses have been recognised by the Society due to their impact on the breed and identified with specific codes as suffixes to their names. These codes are as follows:
- FS - Foundation Sire Registered ASH Stallions, registered in the first ten years (registration numbers 1 - 65,000), with over 1,000 Registered ASH Descendants within five generations.
- IS - Impact Sire Registered ASH Stallions that are progeny of Foundation or Impact Stallions and registered in the first ten years (registration numbers 1 – 65,000) with over 1,000 Registered ASH Descendants within five generations; or ASH Stallions registered after first 10 years (registration numbers over 65,001) with over 1,000 Registered ASH Descendants within five generations.
- FM - Foundation Mare Registered ASH Mares, registered in the first ten years (registration numbers 1 - 65,000), with over 500 Registered ASH Descendants within five generations.
- IM - Impact Mare Registered ASH Mares that are progeny of Foundation or Impact Mares and registered in the first ten years (registration numbers 1 – 65,000) with over 500 Registered ASH Descendants within five generations; or ASH Mares registered after first 10 years (registration numbers over 65,001) with over 500 Registered ASH Descendants within five generations.
These codes are often seen in the bloodlines of horses on the Online Stud Book, in Sale Catalogues or horse's Certificates of Registration. The Online Stud Book allows you to search for
What are the numbers (001, 01, 02, 03, etc) after unregistered horse names?
In relation to the ancestry of Australian Stock Horses, many unregistered horses that appear in pedigrees had the same name as other unregistered horses with different bloodlines. As a result, unregistered horses are now identified by name with a suffix number, as follows:
- Unregistered horses with NO breeding - mares were recorded as [horse name 01] and stallions as [horse name 001].
- Unregistered horses with parentage are recorded as [horse name 02], [horse name 03], [horse name 04], etc. Unregistered horses by the same name with a different bloodline are created with a different number suffix.
The suffix numbers 02, 03, 04, etc have NO specific meaning, other than providing a system for the further generations to be identified. The pedigrees for unregistered horses with NO number suffix have not been updated.
The bloodlines of unregistered horses sometimes vary, as the information supplied by Members varied in submission - no breeding, complete breeding, different spellings and the like. The Society does recognise that some unregistered horses will have more than one identity. The Society is unable to update all horses or provide resources to endorse the information provided by Members.
How do I obtain the owner's contact details?
Providing the Member has authorised their details to be published on the website, from the horse details screen, click on the current owner's name to obtain their address, telephone number and email details (if available). Many Members have not authorised the Society to place their details on the Online Stud Book. For this reason, some Members' contact details are not available through the site and it would be necessary to contact the Society for assistance.
Why do some horses have photographs?
Members may apply to have one photograph or a replacement photograph loaded onto the Online Stud Book. A good quality colour picture of the horse (photograph or in digital format a JPEG file) must be forwarded to the Society together with the upload fee of $20.00. Vendors at Approved ASH Sales are offered the opportunity to have a photograph uploaded at no cost, providing the photograph or disk with JPEG file is submitted with the Sale Nomination.
What are the horse's brands and markings?
Horses registered in recent years will have a link in the top right hand corner of horse details or underneath the photograph - click on the link View Markings and a horse diagram will appear showing the horse's markings and brands.
Why do show results appear incomplete?
Show Committees provide these results, not individual Members. The results are limited to eleven performances ONLY and major results will appear first - National Championships and Royal Shows, followed by recent or local performances.
How do I find out sale prices?
The Society does not record individual sale prices, in the case of Approved ASH Sales, this information may be obtained from the sale agent. The Sales Reports and Market History (link to Horses for Sale) section of our website provides further details on Approved ASH Sales, including the sale top price and averages.
Am I able to obtain a list of horses I own?
Place your Membership number in the Current Owner Membership field and search.
The Online Stud Book has an activity allowance for users which depends on the number of records retrieved or length of time continually on the site. Your session may be automatically disconnected and the following warning message will appear - YOU HAVE EXCEEDED YOUR ALLOCATED ACTIVITY ALLOWANCE.
Should this happen to you, we recommend that you exit the Online Stud Book and after a period of 24 hours, reconnect for further research.
Horse information contained on this site is based on details provided to The Australian Stock Horse Society by Members for the purpose of the Society's record keeping. Whilst exercising due care, the Society is unable to guarantee the accuracy or authenticity of such information and cannot accept any responsibility for reliance by any person upon any of the information.
Images displayed on this Site are subject to Copyright Law. Reproduction of images is not allowed without permission.
How to Use Member Enquiry
STEP 1 - Choose the type of enquiry
Click on Member Enquiry in the grey box on the top of the screen (there is also the option to search by Horse Enquiry or Sale Catalogues by clicking on those options).
PLEASE NOTE: Many Members have not authorised the Society to place their details on the Online Stud Book. For this reason, many Members' details are not included on the site.
STEP 2 - How to search for a Member
A Member's details may be located under the nominee's surname, the Membership name or prefix. Please consider all options when searching for a Member.
Type either the Member's surname in the surname field and then click the search button, or type the Membership name in the name field and then click the search button. Example:
- Member's surname (Fuller) in the surname field, or
- Membership Name (Black Diamond) in the name field.
Alternatively, you may type a Member's prefix in the prefix field and then click the search button. Example: Rosebrook, Nandeye, J Star and the like.
It is important to be limited in the number of search fields used at one time, in most cases only information in one search field will suffice.
NUMBER OF RECORDS RETRIEVED: The search will initially list fifteen horses on the screen and all searches have a maximum retrieval of 400 records. Look at the left hand corner of the grey box on the top of the screen, it will show how many records have been retrieved. If your search has exceeded the maximum of 400 records, you will need to further refine the search data so less than 400 records are retrieved.
SHOW ALL RETRIEVED ENTRIES: To see all the Members retrieved in the search, click on SHOW ALL ENTRIES in left hand corner of the grey box on the top of the screen and then use the scroll button on the right hand side to reveal the horses.
STEP 3 - To see the Member's details
If your search was successful, a Member or a list of Members should appear - click on the Member's name to show the Member's details. Use your scroll bar on the right of screen to see the Member's full details.
STEP 4 - Next enquiry
Click on the type of enquiry required in the grey box on the top of the screen: Horse Enquiry, Member Enquiry or Sale Catalogues